Frequently Asked Questions

How is NCAF calculated?

Category:

Reference NIH Contract Access Fee and Fee Remittance in your contract. 

(1) The fee percentage for CIO-SP3 is .65% (.0065) and for CIO-SP3 Small Business, it is 0.55% (.0055)

(2) This fee percentage is applied to ALL line items (total proposal amount).

(3) The formula is:  NCAF = Total Prop. Amount * Fee %. For example, if the total proposal amount is $500,000, the fee amount would be $3,250 for CIO-SP3 and $2,750 for CIO-SP3 Small Business. The Grand Total for the proposal would be $503,250 for CIO-SP3 and $502,750 for CIO-SP3 Small Business.

(4) The NCAF cap is at $150,000 for CIO-SP3 and CIO-SP3 Small business contracts with funding in excess of $23M and $27M (not including NCAF), respectively.  The cap kicks in for any task order base or option period for a single period (not to exceed 12 months).

Example (CIO-SP3): 

Example (CIO-SP3): 

# Period POP Duration Funded NCAF Total
1 Base Award - 12 Mo 12 mo $35,600,000.00 $150,000.00 $35,750,000.00
2 13 mo - 18 mo 6 mo $24,000,000.00 $150,000.00 $24,150,000.00
Base Period Subtotal $59,600,000.00 $300,000.00 $59,900,000.00
3 Option 1 19 mo - 30 mo 12 mo $14,999,900.00 $97,499.35 $15,097,399.40
4 31 mo - 36 mo 6 mo $8,900,000.00 $57,850.00 $8,957,850.00
Option Period Subtotal $23,899,900.00 $155,349.35 $24,055,249.40
Grand Total $83,499,900.00 $455,349.35 $83,955,249.40

 

  • #1 exceeds $23M, so the cap is applied.
  • #2 exceeds $23M, so the cap is applied.
  • #3 is less than $23M, therefore the cap DOES NOT apply.
  • #4 is less than $23M, therefore the cap DOES NOT apply.